Create a Distribution List using categories in Microsoft Outlook

January 7, 2010 By Principal Virtual Business Support Professional 6 Comments
DistLists1

So you have several categories set up in Microsoft Outlook Contacts and every time you want to send an email to that group of contacts, you go into the contacts menu, search for the category then use the action tool to create a new email message to send to the group. Good for you. But, wouldn’t it be a whole lot easier if you could just select the list from within the email address field itself?

You could off course set up your distribution list the traditional way by selecting each contact one at a time to be added to the list but, who has time for that????? [Read more...]

Filed Under: How To's, Microsoft Outlook Tagged With: Microsoft Outlook, outlook categories, outlook distribution lists, using outlook

Are you maximizing the Category feature in Outlook?

November 22, 2009 By Principal Virtual Business Support Professional 5 Comments
Outlook Contacts - General options

If you use Microsoft Outlook, chances are you are like a lot of people who do not take advantage of many of the features that are available.

As s Virtual Business Support Professional, one such feature that I find many people overlook is OUTLOOK’S 2007 CATEGORIES feature. Categories provide an efficient way for you to manage several functions like mail merge, distribution lists etc., messages, etc

For example, using Categories, you can send personalized emails (using documents or plain email) to a group of contacts at once. You can also create Distribution Lists using Categories.

To make the most out of the Outlook Category feature, you should assign every contact in your Outlook address book to a Category. Some categories might be: Family, Clients, Prospects, Acquaintances, East Coast, etc. Additionally, you can assign categories to e-mail messages, meetings, appointments etc. [Read more...]

Filed Under: Microsoft Outlook Tagged With: mail merge, Microsoft Outlook, outlook 2007, outlook categories, outlook contacts