Posts Tagged ‘Microsoft Outlook’
Create a Distribution List using categories in Microsoft Outlook
So you have several categories set up in Microsoft Outlook Contacts and every time you want to send an email to that group of contacts, you go into the contacts menu, search for the category then use the action tool to create a new email message to send to the group. Good for you. But, wouldn’t it be a whole lot easier if you could just select the list from within the email address field itself?
You could off course set up your distribution list the traditional way by selecting each contact one at a time to be added to the list but, who has time for that????? Read the rest of this entry »
Are you maximizing the Category feature in Outlook?
If you use Microsoft Outlook, chances are you are like a lot of people who do not take advantage of many of the features that are available.
As s Virtual Business Support Professional, one such feature that I find many people overlook is OUTLOOK’S 2007 CATEGORIES feature. Categories provide an efficient way for you to manage several functions like mail merge, distribution lists etc., messages, etc
For example, using Categories, you can send personalized emails (using documents or plain email) to a group of contacts at once. You can also create Distribution Lists using Categories.
To make the most out of the Outlook Category feature, you should assign every contact in your Outlook address book to a Category. Some categories might be: Family, Clients, Prospects, Acquaintances, East Coast, etc. Additionally, you can assign categories to e-mail messages, meetings, appointments etc. Read the rest of this entry »
